11 January Trustee Meeting
Discussions around audit requirement for 2021 and 2022, agreed to appoint an auditor. Angela Stratford appointed Chair of Trustees. Good response the December PR in local press regarding last tenants moving in. Rent increases are proceeding in line with CPI increases and subject to 80% of market rent cap. Official opening of the Rachel Watts play park planned for 21 January.
29 March Trustee Meeting
Year ended 31 March 2023 available in draft, showing a small loss due to the rising interest rates and the requirement to provide for the cost of audits. Audits discussed. Reported that the Corporation tax return has been completed and submitted. Discussed a proposal to invest in a food/beverage property in the village, great concerns about the cost of financing at present rates of interest plus indications that they will continue to rise and an outstanding planning application. No conclusion reached.
27 June Trustee Meeting
Reported that Thomas Quinn auditors appointed for the 2 years 2021 and 2022. Agreed that proceeding with the food/beverage property opportunity not tenable at this time due to cost and financing concerns. 2023 accounts approved. Agreed need to seek another Trustee.
30 August Trustee Meeting
Chasing for audit to be signed off before AGM. Chair's Reports drafted and added to annual accounts. AGM preparation. Lisa Leonard stepping down as housing manager but responsibility is transferring to Palace Green Homes (ECDC) and managed and charged through them moving forward at the same rates as existing and utilising Lisa to staff the work, so there will be negiligble visible change. Invoicing in future via ECDC.
28 September 7th AGM
Annual report delivered by Angela Stratford. Reported on sucessful audits for 2021 and 2022, resolved not to appoint auditors for 2024. Reported on financial result for the year including commentry about interest rate rises and the need to keep reviewing rent in line with CPI. Trustees re-elected by rotation.
29 November Trustee Meeting
Audit reports and annual accounts filing done and confirmed from FCA. Due to ill health agreed that while SS remains trustee his contact details should be removed. New Trustee Andrew Wilding appointed. Discussed having tenants as trustees and concluded that this would create a conflict of interest when tenancy matters or individual tenants are discussed. Draft budgets approved for 2024 and 2025.
1 December- last 2 properties completed and let. Ovins Rise project completed.
19 October Trustee Meeting
Discussions around the need to extend the terms of the mortgage to cover the last 2 completions projected to be late November/early December. Resolved not to repay the Triodos loan due to concerns about the future mortgage covenant. Resolved to appoint auditors for 2023 year end. Trees are being delivered to replace those that died during the drought.
20 September 6th AGM
Annual report delivered by Stephen Thompson, vote of thanks to Mark Hugo for all his work starting up the CLT and taking the Ovins Rise project to near completion. Accounts received and approved. Trustees re-elected by rotation.
8 June Trustee Meeting
Delays to the house completions planned for June/July due to materials supply issues for Palace Green Homes. 3 completions hoped for by end of August. Interest rate rises causing some concern but we are still operating within budget. Budget for 2022-3 approved. Consultation re the Ovines Rise play area continuing, Parish Council are responsible for this.
31 March Trustee Meeting
Mark Hugo resigned as chair to spend more time with family but is eager to remain as Trustee. Unanimous thanks from all Trustees to Mark. New chair elected Stephen Thompson on a temporary basis as work commitments ramp up late summer. Finances are in line with expectations. Budget to be prepared for next year.
28 February Trustee Meeting
Next houses are planned to be released summer but there are delays with materials supply. Allocations team reviewing applications for next houses. Finance all going to plan but mortgage rate rises are expected and rents will increase in line with CPI/RPI. PC will carry out consultation re design for play area with children at the Roberts ARkenstall School.
22 November Trustee Meeting
New Trustee Angela Stratford elected. 3 2 bed proerties let in late October, tenants happy. Next houses are planned to be released March 2022 depending on materials supply and COVID restrictions. First rent reviews due January 2022. Appointment of Lisa Leonard as Housing Manager confirmed. Finances running to plan. Allocations for the next houses are underway.
21 October - Time capsule buried at Ovins Rise by schoolchildren from the Robert Arkenstall Primary School.
27 September Trustee Meeting
New Trustee Graham Couling elected. 3 2 bed properties are due to complete late October. Allocations pprogressing to plan. Carpets and sheds organised. £50k of the Triodos Loan agreed to be repaid early. Financial procedures approved and adopted. Half year accounts discussed, they show a return to full liquidity post the sale of the 2 shared ownership houses. Emergency follow up meeting decided on allocation of certain housing manager tasks and the short term deployment of Lisa Leonard to cover housing manger duties. PR relating to Dr Nik Johnson visit went well.
16 September 2021 Mayor Dr Nik Johnson visits Ovins Rise and expresses his approval and support of the CLT work in Haddenham.
23 August 2021 5th AGM
Minutes of 4th AGM approved and accepted. Mark Hugo reported that 11 properties are now occupied under tennacy/ shared ownership. Vote of thanks given for the hard work and dedication shown by retiring trustees Pauline Wilson, Barry Parr and Nick Abbey the last 2 moving away from the area so can no longer act as trustees.
Financial position healthy and to budget. 31 March 2021 accounts approved and signed by Mark Hugo, Rachel Watts and Martha How.
3 press releases issued during the year were well covered by the local press, site vists from local MP Lucy Frazer well received.
8 more properties are due to be completed over the next year, tenants are in place for some of these but there is still opportunity for tenants interested in 2 bedroom homes. Several existing tenants expressed their gratitude for the work of the CLT in providing them with their new homes.
9 August 2021 Trustee Meeting
Tom Holden elected as Trustee, Nick Abbey (Secretary and Deputy Chair) announced he will stand down as Trustee at the AGM due to moving to Yorkshire. Mark Hugo thanked Nick for his tireless work and support throughout the existence of the Trust. Accounts for the year ended 31 March 2021 agreed subject to approval at the AGM. Virginia Grace to research repayment of part of the Triodos loan early. Rachel Watts agreed to act as Secretary, Tor Taylor as Deputy Chair. Visits from the new mayor and the Triodos manager to be arranged.
30 June 2021- Phase 1 complete- 11 properties under ownership- 2 shared ownership and 9 affordable rents
21 May 2021 Lucy Frazer MP visits Ovins Rise
17 May 2021 Trustee Meeting
Phase 1 building due to complete end June. Financial projections on schedule. Barry Parr announced intention to step down. All trustees grateful for his great contribution, Mark Hugo thanked Barry for his great work with allocations and generally. Lucy Frazer MP site visit agreed at very short notice. Orbit Housing are applying for planning permission at Chewells Close. Change of mayor in the Combined Authority may mean less support for CLTs.
22 February 2021 Trustee Meeting
New trustee Stephen Thompson appointed. 5 bungalows now owned. Allocations for properties in phase 1 now complete. Financial projections are on schedule. PR re first 2 properties done and press cover in local news media received. First newsletter produced by Graham How.
22 January -Tenants welcomed into the first 2 one bedroom bungalows.
14 January 2021 Trustee Meeting
Mortgage, sales and loan agreements approved for signature. Financial projections, grants and funding discussed. Carpets and curtain rails have been arranged for installation prior to first tenants but sheds will be installed later on due to the supplier needing to fix a stable base. Pauline Wilson resigned as Trustee and Mark Hugo thanked her for all her work.
Planned completion of purchase of the first 2 properties from Palace Green Homes and start of new tenancies week ending 22 January. PR discussed and approved to be handled by Martha How. Tor Taylor handling welcome gifts for new tenants.
Auditor for the Homes England grant identified and agreed.
It was agreed new trustees would welcomed.
15 September 2020 4th AGM
10 September 2020 Trustee Meeting
25 August 2020 Trustee Meeting
New trustee Virginia Grace co-opted. Site progress discussed. Mortgage, sales and loan agreement with Palace Green Homes discussed. AGM date set.
29 July 2020- Trustees visited site
Two one bed bungalows well advanced with roofing and floors complete and interiors progressing. A range of other properties in differing stages of build are well underway. Site drainage and pumping station complete.
18 May 2020- Work on site gradually recommenced.
25 March 2020- Work on site temporarily halted due to the COVID-19 pandemic.
17 February 2020- Trustee Meeting
14 January 2020- Trustee Meeting
27 November 2019- Trustee Meeting
18 September 2019- Trustee Meeting
11 June 2019- 3rd AGM
14 May 2019- Trustee Meeting
28 August 2018-Report to Members
8 May2018- 2nd AGM
7 February 2018-ECDC Planning Committee Meeting
9 October 2017- Report to Members Planning Application Submitted
28 September 2017
25 September 2017- Trustees Meeting
8 May 2017- Public Meeting
20 April 2017- 1st AGM
7 December 2016- Public Meeting
14 November 2016-Trustee Meeting
14 July 2016- Notice to Members
12 June 2016- Members Meeting
8 June2016- Statutory Registration
-Haddenham Community Land Trust registered with Financial Conduct Authority as a Community Benefit Society- Registration Number 7344
15 March 2016- Public Meeting
-First public meeting to discuss Haddenham Community Land Trust aims and objectives.